SITA Trust Enhancing Communities Programme – Primary Fund

Type: Project
Focus: Community Projects
Funding Available: Up to £50,000
Funding Cycle: 3 funding rounds per year
Areas Covered: Aylesbury Vale, Milton Keynes, Chiltern, South Bucks, Wycombe, Countywide

Details:

Grants are available to non-profit making organisations in qualifying areas of England, Scotland and Wales for improvements to local community facilities, historic buildings and structures, sport and recreation facilities.

Current Status
Open for Applications
Maximum Value
£ 50,000
Minimum Value
£ 1

Objectives of Fund

The Enhancing Communities Programme supports community improvement projects that make physical improvements to community facilities such as village halls, public parks and sports facilities, and to projects that restore or repair buildings of religious worship or buildings of architectural or historic interest.

Value Notes

Grants of between £1 and £50,000 are available. If a Primary Fund application is for part-funding of a bigger project, the Trust will only accept an application if the bigger project has a gross value of £250,000 or less.

Contributing Third Party Payment (CTP)

Before the Trust can release funding for a project, they need to receive a payment called the Contributing Third Party Payment. This payment is needed to release the funds from SITA UK and is necessary because, under the rules of the Landfill Communities Fund, SITA UK only receives as a tax credit 90% of the funds it releases to the Trust. The scheme regulator also requires a fee and each successful application incurs other minor costs. To make up the shortfall, SITA UK requires that 11.5% of the money provided is recovered from third parties.

SITA Trust provides an online calculator to work out the CTP that will need to be paid. It can be found at:

http://www.sitatrust.org.uk/community-funding

Eligible third party contributors include the following:

  • Applicant’s organisation (providing it is not a registered Environmental Body).
  • Donations from the community.
  • Donation from an individual.
  • Award from County Councils, Borough Councils, Parish Councils ‘Friends of’ or other supporters of a project.
  • Local businesses.
  • Grants and other awards.

The CTP must not be received from a person or organisation that has exclusive benefit from the project being funded (such as a contractor working on a project who receives payment through the project).

Applicants that can demonstrate successful efforts to raise contributory funds in support of the project (over and above the CTP) will be considered favourably, although those that don’t will still be considered.

Who Can Apply

The scheme is open to non-profit making organisations such as voluntary organisations, charities, parish councils, local authorities, community groups and environmental organisations.

Projects can be supported in any of 100 funding zones around qualifying sites owned by SITA UK.

Applicants do not need to be registered Environmental Bodies nor do they need to register a project with ENTRUST before applying for funding. SITA Environmental Trust will register the project with ENTRUST (the scheme regulator) once funding has been approved.

The Trust would normally expect to act as the Environmental Body registering and overseeing the project, unless there are exceptional circumstances. This means the Trust can work more closely with projects and are in a better position to ensure that value for money is being achieved on each project supported.

If the project site is in England, it must fall within 3 miles of a qualifying SITA waste processing site. For Scotland and Wales, projects which fall within 10 miles of the SITA-owned landfill sites at Stoneyhill (Aberdeenshire), Binn Farm (Perth & Kinross), and Withyhedge (Pembrokeshire), will be considered.

For those applicants whose project area is governed by either Lancashire County Council or Cornwall Council, an application should be made to the regional funding body which distributes Landfill Tax collected by SITA UK in that area.

Restrictions

The Trust will not support the following:

  • Companies or organisations that are profit-making.
  • Applications to construct new buildings/extensions on existing buildings (although it will consider funding fixtures and fittings within a facility that has been newly built).
  • Purchase of land.
  • Projects that have already been carried out.
  • Allotment projects (because they benefit individuals rather than the general public).
  • Bus services, minibus services, other vehicles.
  • Work to facilities that are not considered to be general community amenities, including; hospitals, hospices, health buildings, medical centres, daycare centres, charity offices and citizens advice bureaux, as the public cannot book these places for their own use.
  • Projects on school or pre-school sites; this is because at these sites it is not possible to guarantee unrestricted public access and the project will predominantly benefit the school itself.
  • Works to public highways and street furniture.
  • Staff posts.
  • The running costs of an organisation or facility.
  • CDs, DVDs or websites.
  • Libraries.
  • Car parks (car parks attached to a public amenity can only be funded if they form a small part of a wider amenity improvement project).
  • Public toilets (although toilets within an amenity can be funded).
  • Projects that will take longer than one year to complete.
  • Applications for projects that have been rejected by the SITA Trust Board in the previous 12 months.

The following zones are no longer eligible to apply:

  • Holbeach (Midlands)
  • Godmanchester (East)
  • Boreham (East)
  • Norwich (East)
  • Lenwade (East)
  • Coventry (Midlands)

Eligible Expenditure

To be eligible, projects must meet the following criteria:

  • Projects in England must be located within three miles of a qualifying SITA UK waste treatment site and within 10 miles of a licensed landfill site (this can be any landfill site, not just those owned by SITA UK). Projects in the Aberdeenshire area of Scotland, and the Pembrokeshire area of Wales, must be located within 10 miles of a SITA UK landfill site. The Trust’s website provides locators so that applicants can check if they are within a qualifying area.
  • All projects must have unrestricted public access for a minimum of 104 days per year; that is no less than four evenings, two days each week, or 12 full weeks each year. Applicants will be asked to provide details of public access in their application.
  • Applicants can only apply for funds for the same site or project through one of the main SITA Trust funding programmes in any three-year period.
  • A requirement of the Landfill Communities Fund is that a registered Environmental Body oversees the transfer of funds and monitors progress of the project. SITA Trust will act as the ‘Environmental Body’ and will register the projects it supports with ENTRUST, the Landfill Communities Fund regulator. This means that applicants do not need to apply for Environmental Body status.
  • All applications for Enhancing Community projects need to clearly demonstrate that all costs applied for are directly attributable to the physical delivery of a project. Therefore, the inclusion of items such as “project management” or “overhead” costs will not be accepted, unless they can be clearly and directly attributable to the physical delivery of the project.

Primary Fund grants are available for physical improvements to community and sports facilities, and to historic buildings/structures. This can include the following:

  • Museums.
  • Village greens.
  • Community halls.
  • Public parks.
  • Cycle parks.
  • Public playgrounds.
  • Sports clubs.
  • Bridleways.

Physical improvements can include a wide range of projects, such as:

  • New heating systems.
  • Double-glazing.
  • Improvements to energy efficiency.
  • The purchase of equipment.
  • The provision of disabled access.
  • Resurfacing of a sports ground.
  • Refurbishing a club house.
  • The restoration of a public park.

Improvements to places of worship that are Grade 1 listed and other historic buildings/ monuments/structures that are listed or scheduled can be funded. (If there is a local designation, which means a building is deemed important but not on the lists mentioned, applicants should contact SITA Trust for advice.)

The types of projects SITA Trust may be able to fund could include the restoration of architectural features and repair or refurbishment of the structure of the building, such as the refurbishment of a roof.

How To Apply

Deadline(s):

The deadlines are by 5pm on 3rd January 2016.

Projects around Epping Forest in London; Withyhedge Landfill in Haverfordwest, Pembrokeshire; and Binn Farm Landfill in Perthshire are no longer eligible for funding.

Frequency: Three deadlines per year.

Link to guidelines

Useful information:

Applications can be made online.

Applications will be thoroughly assessed and applicants will be visited (normally at the project site) by a SITA Trust project manager. Applicants will be notified of the Board decision after an assessment period and Board meeting. This process takes approximately 13 weeks.


Scheme – Guidance Document

Useful Links